PRIVACY POLICY

We are pleased that you are visiting our website and thank you for your interest. In the following we will inform you about how we handle your personal data when you use our website. Personal data are all data with which you can be personally identified.

    1. Contact Information
        1.1. Contact Details of the Controller

The person responsible for data processing on this website in terms of the General Data Protection Regulation (GDPR) is
Digitronic Automation Systems GmbH
Auf der Langwies 1
65510 Hünstetten, Germany
Tel.: 06126 / 9453 – 0
Fax: 06126 / 9453 – 42
E-Mail: mail@digitronic.com.

        1.2. Contact Details of the Data Protection Officer

PROLIANCE GmbH
Data Protection Officer
Leopoldstr. 21
80802 Munich
www.datenschutzexperte.de
datenschutzbeauftragter@datenschutzexperte.de

        1.3. Definitions
Our privacy policy should be simple and understandable for everyone. For this reason, our privacy policy generally uses the official terms of the General Data Protection Regulation (GDPR). The official definitions are explained in Art. 4 GDPR.

    2. Data Processing by Visiting our Website

When using our website for informational purposes only, i.e. when you do not register or otherwise provide us with information, we only collect the data that your browser sends to our server (so-called "server log files"). When you visit our website, we collect the following data, which is technically necessary for us to display the website:

-our visited website
-date and time at the time of access
-amount of data sent in bytes
-Source/reference from which you reached the page
-Used Browser
-Used operating system
-Used IP address (if necessary: in anonymized form)

The processing is carried out in accordance with Art. 6 para. 1 (f) GDPR on the basis of our legitimate interest in improving the stability and functionality of our website. The data will not be passed on or used in any other way. However, we reserve the right to check the server log files subsequently if there are concrete indications of illegal use.

    3. Cookies
Our website uses so-called “cookies”. Cookies are small text files that are either temporarily stored on your end device for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your terminal device until you delete them yourself or an automatic solution is provided by your web browser.
Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping basket function or language settings). Other cookies are used to evaluate user behavior or display advertising.
Technically necessary cookies are stored on the basis of Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in the storage of cookies for the technically error-free and optimised presentation of our services. Other cookies are only stored with your consent on the basis of Art. 6 para. 1 lit. a GDPR. This consent can be withdrawn at any time for the future. The legal basis may also result from Art. 6 para. 1 lit. b GDPR if the processing is necessary for the performance of a contract to which the data subject is a party or for the implementation of pre-contractual measures taken at the request of the data subject.
Insofar as cookies are used for analysis purposes, we will inform you of this separately within the framework of this privacy policy and obtain your consent.
You can set your browser to
    • be informed about the setting of cookies,
    • only allow cookies in individual cases,
    • exclude the acceptance of cookies for certain cases or generally,
    • activate the automatic deletion of cookies when the browser is closed.
The cookie settings can be managed under the following links for each browser:
    • Google Chrome
    • Mozilla Firefox
    • Edge (Microsoft)
    • Safari
    • Opera
You can also manage cookies of many companies and functions used for advertising individually. To do this, use the appropriate user tools, available at https://www.aboutads.info/choices/ or  http://www.youronlinechoices.com/uk/your-ad-choices.
Most browsers also offer a so-called "do-not-track function". When this feature is enabled, the browser tells ad networks, websites, and applications that you do not want to be "tracked" for behavioral advertising and the like.
For information and instructions on how to edit this feature, please refer to the links below, depending on your browser provider:
    • Google Chrome
    • Mozilla Firefox
    • Edge (Microsoft)  
    • Safari
    • Opera
Additionally, you can prevent the loading of so-called scripts by default. "NoScript" allows the execution of JavaScripts, Java and other plug-ins only at trusted domains of your choice. Information and instructions on how to edit this function can be obtained from the provider of your browser (e.g. for Mozilla Firefox at: https://addons.mozilla.org/de/firefox/addon/noscript/).
Please note that if you disable cookies, the functionality of our website may be limited.

4. Complaint/ Repair/ Modification

For the handling of the return of goods we offer the possibility to generate an individual identification (RMA number) for your return under specification of personal data and a detailed error description in the RMA form.  At the same time, the return shipment can be tracked at any time using the identification. The data is entered into an input mask and transmitted to us and stored. The data will not be passed on to third parties. In the context of generating the RMA number, we store your data necessary for the conclusion and fulfillment of the contract:

  • First name
  • Surname
  • Address (billing address)
  • E-mail address

The indication of the telephone number is voluntary and serves exclusively to get in touch.

For tracking the return we need the following data:

  • RMA number
  • Reference number according to RMA order confirmation

The data collection for the return of goods is necessary for the performance of the contract or for the implementation of precontractual measures or for the provision of the requested services. The legal basis for the processing of the data is Art. 6 para. 1 lit. b GDPR. The data will be deleted when the data is no longer required for the performance of the contract. Even after the conclusion of the contract, it may be necessary to store personal data of our contractual partners in order to comply with contractual or legal obligations. Premature deletion of the data is only possible insofar as contractual or legal obligations do not prevent deletion.

    5. Contact

Personal data is collected when contacting us (e.g. via contact form or e-mail). Which data is collected in the case of a contact form can be seen from the respective contact form. This type of data is stored and used exclusively for the purpose of answering your request or for contacting you and the associated technical administration. The legal basis for the processing of the data is our legitimate interest in answering your request in accordance with Art. 6 para. 1 (f) GDPR. If your contact is aimed at the conclusion of a contract, an additional legal basis for the processing is Art. 6 para. 1 (b) GDPR. Your data will be deleted after the final processing of your request. This is the case if it can be concluded from the circumstances that the matter in question has been finally clarified and provided that there are no legal obligations to retain data.

    5. Use of your Data for Marketing Purposes
        5.1. Registration for our E-mail Newsletter

If you register for our e-mail newsletter, we will send you regular information about our offers. Your e-mail address is the only mandatory information for sending the newsletter. The indication of further possible data is voluntary and is used to address you personally. We use the so-called double opt-in procedure for sending the newsletter. This means that we will not send you an e-mail newsletter until you have expressly confirmed that you agree to receive the newsletter. We will then send you a confirmation e-mail asking you to confirm that you wish to receive future newsletters by clicking on a corresponding link.

By activating the confirmation link, you give us your consent for the use of your personal data in accordance with Art. 6 para. 1 (a) GDPR. When you register for the newsletter, we store your IP address entered by your Internet Service Provider (ISP) as well as the date and time of registration in order to be able to trace possible misuse of your e-mail address at a later date. The data collected by us when you register for the newsletter will be used exclusively for the purpose of advertising in the newsletter. You can unsubscribe from the newsletter at any time using the link provided for this purpose in the newsletter or by sending a message to the person responsible mentioned at the beginning. After you have cancelled your subscription, your e-mail address will be deleted from our newsletter distribution list immediately, unless you have expressly consented to further use of your data or we reserve the right to use your data for other purposes that are permitted by law and about which we inform you in this declaration.

        5.2. Advertising per post

On the basis of our justified interest in personalized direct advertising, we reserve the right to store your first and last name, your postal address and - insofar as we have received this additional information from you within the scope of the contractual relationship - your title, academic degree, year of birth and your professional, industry or business designation in accordance with Art. 6 para. 1 (f) GDPR and to use this information to send you interesting offers and information on our products by post.

You can object to the storage and use of your data for this purpose at any time by sending a corresponding message to the person responsible.

  
    6.Job Application


If you apply for a job at our company via contact form or by email, we collect personal data. This includes, in particular, your contact details (such as first and last name, telephone number and email address of the user) as well as other data provided by you regarding your background (e.g. CV, qualifications, degrees and work experience) and your person (e.g. cover letter, personal interests). This may also include special categories of personal data (e.g. information on a severe disability). Your personal data ordinarily is collected directly from you during the application process and is encrypted during electronic transmission. The primary legal basis for this is Art. 6 para. 1 lit. b GDPR in conjunction with § 26 para. 1 BDSG. In addition, consent in accordance with Art. 6 para. 1 lit. a, 7 GDPR in conjunction with § 26 para. 2 BDSG can be used as a data protection permission regulation. If the processing of your data is based on consent, you have the right to revoke your consent at any time with effect for the future.
Within our company, only those persons and positions (e.g. human resources) have access to your personal data which absolutely need to carry out the application procedure or to fulfil our legal obligations. Your applications will be forwarded to the responsible person for examination. Under no circumstances will your personal data be passed on to third parties without authorisation.
Your data for an application for a specific job advertisement will be stored and processed by us during the ongoing application process. Once the application process has been completed (e.g. in the form of an acceptance or rejection), the application process including all personal data will be deleted from the system no later than six months after the application process has been completed. The data of selected applicants will be stored securely for up to 2 years, provided that the applicants have given their consent in accordance with Art. 6 para. 1 lit. a GDPR. You can revoke your consent at any time with effect for the future. For this purpose, an informal e-mail to the contact details of the person responsible listed above is sufficient. If you are accepted, your application documents will be transferred to the personnel file.


    7. Your Rights

The applicable data protection law grants you comprehensive data subject rights (rights of information and intervention) opposite the controller, about which we inform you below:

Right to information in accordance with Art. 15 GDPR: In particular, you have a right to request information about your personal data processed by us, the processing purposes, the categories of personal data processed, the recipients or categories of recipients to whom your data has been or will be disclosed, the planned storage period or the criteria for determining the storage period, the existence of a right of rectification, cancellation, restriction of processing, opposition to processing, complaint to a supervisory authority, the origin of your data if it has not been collected from you by us, the existence of automated decision making including profiling and, if applicable, meaningful information on the logic involved and the scope and intended effects of such processing on you, as well as your right to be informed of the guarantees provided under Art. 46 GDPR when your data is transferred to third countries;

Right of rectification under Art. 16 GDPR: You have the right to have incorrect data concerning you corrected and/or incomplete data held by us completed without delay;

Right to deletion in accordance with Art. 17 GDPR: You have the right to request the deletion of your personal data if the conditions of Art. 17 para. 1 GDPR are met. However, this right does not exist in particular if the processing is necessary for the exercise of the right to freedom of expression and information, for the fulfilment of a legal obligation, for reasons of public interest or for the assertion, exercise or defence of legal claims;

Right to restrict the processing in accordance with Art. 18 GDPR: You have the right to demand the restriction of the processing of your personal data for as long as the accuracy of your data which you dispute is checked, if you refuse to delete your data because of unauthorized data processing and instead demand the limitation of the processing of your data, if you require your data for the assertion, exercise or defense of legal claims, after we no longer require this data after the purpose has been achieved, or if you have lodged an objection for reasons relating to your particular situation, as long as it has not yet been established whether our justified reasons outweigh the objection;

Right to be notified regarding rectification or erasure of personal data or restriction of processing in accordance with Art. 19 GDPR: If you have asserted the right to rectification, erasure or restriction of processing opposite the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, erasure or restriction of processing, unless this proves impossible or involves a disproportionate effort. You have the right to be informed about these recipients.

Right to data transferability in accordance with Art. 20 GDPR: You have the right to receive your personal data that you have provided us with in a structured, commonly-used and machine-readable format or to request that it be transferred to another responsible party, insofar as this is technically feasible;

Right to withdraw consents granted in accordance with Art. 7 para. 3 GDPR: You have the right to withdraw at any time with future effect any consent you have given to the processing of data. In the event of withdrawal, we will immediately delete the data concerned, unless further processing cannot be based on a legal basis for processing without consent. The withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent until revocation.

Right to appeal pursuant to Art. 77 GDPR: If you believe that the processing of personal data relating to you is in breach of the GDPR, you have the right - without prejudice to any other administrative or judicial remedy - to lodge a complaint with a supervisory authority, in particular in the Member State in which you are resident, your place of work or the place where the alleged breach occurs.

    9. Right to Object

IF WE PROCESS YOUR PERSONAL DATA IN THE CONTEXT OF A BALANCING OF INTERESTS DUE TO OUR PREDOMINANT LEGITIMATE INTEREST, YOU HAVE THE RIGHT TO OBJECT TO THIS PROCESSING AT ANY TIME FOR REASONS ARISING FROM YOUR SPECIAL SITUATION, WITH EFFECT FOR THE FUTURE.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL TERMINATE THE PROCESSING OF THE DATA CONCERNED. HOWEVER, WE RESERVE THE RIGHT TO FURTHER PROCESSING IF WE CAN PROVE THAT THERE ARE COMPELLING REASONS FOR PROCESSING WORTHY OF PROTECTION WHICH OUTWEIGH YOUR INTERESTS, FUNDAMENTAL RIGHTS AND FREEDOMS, OR IF THE PROCESSING SERVES TO ASSERT, EXERCISE OR DEFEND LEGAL CLAIMS.

IF YOUR PERSONAL DATA ARE PROCESSED BY US FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR THE PURPOSE OF SUCH MARKETING. YOU CAN EXERCISE THE RIGHT TO OBJECT AS DESCRIBED ABOVE.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE DATA CONCERNED FOR DIRECT MARKETING PURPOSES.

    10.  Data Transfer and Recipients

Your personal data will not be transferred to third parties, except in the following cases:

- if we have explicitly pointed this out in the description of the respective data processing.
- if you have given your express consent in accordance with Art. 6 para. 1 s. 1 (a) GDPR,
- the disclosure pursuant to Art. 6 para. 1 s. 1 (f) GDPR is necessary for the assertion, exercise or defence of legal claims and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data,
- in the event that there is a legal obligation to pass on the data pursuant to Art. 6 para. 1 s. 1 (c) GDPR and
- as far as this is necessary for the processing of contractual relationships with you according to Art. 6 para. 1 s. 1 (b) GDPR.

We also use external service providers for the processing of our services, which we have carefully selected and commissioned in writing. They are bound by our instructions and are regularly checked by us. With whom we have, if necessary, concluded contract processing agreements in accordance with Art. 28 GDPR. These are service providers for webhosting, sending e-mails and maintenance and servicing of our IT systems etc. The service providers will not pass on this data to third parties.

    11. Data Security

In accordance with Art. 32 GDPR and taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of the processing as well as the varying probability of occurrence and severity of the risk to the rights and freedoms of natural persons, we take appropriate technical and organizational measures to ensure a level of protection appropriate to the risk. This website uses SSL encryption for security reasons and to protect the transmission of confidential content. You can recognize an encrypted connection by the string "https://" and the lock symbol in your browser line.

    12. Storage Duration of Personal Data

The storage duration of personal data is determined by the relevant legal storage obligations, e.g. from commercial law and tax law. After expiry of the respective period, the corresponding data is routinely deleted. If data is required for the fulfilment or initiation of a contract, or if we have a legitimate interest in its further storage, the data will be deleted if it is no longer required for these purposes or if you exercise your right of revocation or objection.

    13. Changes to our Privacy Policy

We reserve the right to adapt this data protection declaration from time to time so that it always meets the current legal requirements or to implement changes to our services in the data protection declaration, e.g. when new services are introduced. The new data protection declaration then applies to your next visit.
Last updated: 12.10.2020